Delaware Valley Section NCNW Executive Board Positions

The President shall:

1. Supervise the work of the Section and serve as the liaison between the national office and the Section.

2. Serve as the official representative of the Section.

3. Ensure that all policies, bylaws, and procedures are followed.

4. Preside at all meetings of the Membership and the Executive Committees and be responsible for the agenda at such meetings.

5. Appoint non-elected officers and committee chairpersons subject to the approval of the Executive Committee.

6. Appoint special committees as needed subject to the approval of the Executive Committee.

7. Serve as ex-officio member of all committees except the Nominating Committee.

8. If the President has served two terms and is outgoing, the incoming President shall represent the Section at the upcoming National Convention.

9. Prepare quarterly reports stating the Section’s progress.

The 1st Vice President shall:

1. Assume the responsibilities of the President in her absence.

2. Serve as the Program Committee Chair.

3. Serve as coordinator of National Section programs that respond to community needs.

4. Prepare quarterly reports in collaboration with the President on the Section’s programs and progress.

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The 2nd Vice President shall:

1. Oversee membership recruitment, retention and reclamation activities.

2. Serve as the Membership Committee Chair.

3. Work with the National membership office and the Membership Committee to ensure that new and renewal enrollment forms and payments are promptly transmitted.

4. Reconcile the quarterly Section member’s roster printout and sends changes/revisions to the Membership Committee.

5. Notify NCNW national member services office of changes of address, transfers and deaths.

6. Assume the responsibilities of the 1st Vice President in her absence.

7. Assume the responsibilities of the President in the absence of both the President and 1st Vice President.

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The 3rd Vice President shall:

1. Be 39 years of age or younger.

2. Serve as the Membership Committee Co-Chair.

3. Focus on engaging and recruiting young women between the ages of 25 and 39 to join and actively participate in the community-based section.

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The Treasurer shall:

1. Be responsible for the receipt of all monies transmitted to the Section.

2. Deposit Section funds in the bank upon receipt from the Financial Secretary within seven (7) business days.

3. Issue checks for payment upon proper documentation and approval by the Executive Committee.

4. Co-sign all checks issued by the Section upon approval by the Executive Committee.

5. Participate in all internal and external audits.

6. Serve as the Budget and Finance Committee Chair.

7. Produce records of monies received and expended within 48 hours upon the written or oral request of the President or Executive Committee.

8. Submit monthly report of income and disbursements to the Membership of the Section.

9. Prepare and submit annual fiscal year end IRS Annual Section Reporting.

10. Prepare and submit annual fiscal year end Pennsylvania Department of Revenue and IRS form 990.

11. Maintain the Section electronic accounts.

12. Be bonded.

The Financial Secretary shall:

1. Receive and properly receipt all funds received by the Section.

2. Maintain financial records.

3. Assist the Treasurer in preparing monthly reports.

4. Assist the Treasurer in preparing the end of year fiscal Pennsylvania Department of Revenue and IRS Annual Section Reporting to be submitted when requested by the NCNW National Office.

5. Shall be the Budget and Finance Committee Co-Chair.

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The Recording Secretary shall:

1. Maintain accurate minutes of the proceedings of all regular Section meetings and special meetings in a permanent record book/database.

2. Maintain the current official records and documents of the Section.

3. Provide a copy of the monthly minutes to all members.

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The Corresponding Secretary shall:

1. Issue calls and notices of meetings.

2. Write such letters as designated by the President or Executive Committee.

3. Accept all written grievances.

4. Serve as the Co-Chair of the Section’s social media/Marketing Committee.

5. Shall review incoming letters, cards and other notices as approved by the President.